1. Circulation regulations for library materials

• Patrons MUST return or renew all borrowed materials before its overdue time.
• The renewal period is half of the original loan period. Renewals of library materials are only allowed if there has been no request for that material by others. Materials that are not overdue can be renewed in person at the circulation desk, or online. Overdue materials cannot be renewed.
• Patrons need to inform library staff at the circulation desk about any damage to the materials before check-out/check-in.
• When the due date falls on a holiday or when the library is closed, the due date is adjusted to the following day when the library is open.
• Patrons are prohibited to misfile or hide library materials for personal use or bring physical materials out of the library without going through borrowing procedures as regulated.
• All users must return all loans, fines and debts must be paid, one month before their departure days.
• All mercies regarding fines and loan periods need to be approved by university senior leaders as regulated by VinUni’s document of authorization.

2. Circulation Privileges

Note: The loan period of 06 months will be applied for faculty who borrow textbooks for course use. However, their loaned items can be subject to recall if the items are requested by other users, and they need to send a request to the library about the textbooks for course use.

3. Making physical material request

• Patrons can make a request via the library website to borrow a physical book or a CD/DVD, etc. that has already been circulated to others. A material request will not be placed if:
• The item is in the course reserve collection.
• The item is lost, missing, or non-circulating.
• Patrons’ borrowing privileges have been blocked or suspended.
• A patron has reached their loan limit (the maximum number of items that they can borrow).
• Library items ready for pickup will be kept for 02 days from the tentative pick-up date. If it is not picked up by the stipulated date, the request will lapse.
• Patrons themselves must personally collect the library materials on hold for them.

4. Recalls

All loans are subject to recall after one-week’s usage. If an item is recalled, a Recall Notice will be sent to patrons via email. Patrons are requested to return materials by a new shorter due date.

5. Electronic Resources Use

Subscribed electronic resources such as databases, e-journals and e-books are covered by licensing agreements between the VinUni and individual providers. Therefore,

• The use of subscribed electronic resources at the library is limited to VinUni students, faculty, and staff only, unless allowed by the license agreement.
• Patrons accessing library databases will be required to log in with their VinUni ID.
• Patrons must use electronic resources properly; ensuring that materials retrieved from electronic resources are limited to personal and non-commercial purposes. Improper use generally includes, but is not limited to:

Excessive downloading:

• Rapid downloading of multiple articles.
• Continuous downloading of tables of contents, search results, or citations.
• Downloading entire issues or volumes of an e-journal.
• Using robots, spiders, or other automated programs to download subscription resources

Other license violations:

• Sharing passwords with unauthorized patrons
• Redistributing information from online resources to unauthorized patrons
• Posting information retrieved or downloaded from an online resource to a listserv, on a website, or to an email list
• Reselling, redistributing, or reproducing any journal text, output, search result, or other information in any form or medium
• Redistribution of materials to non-subscribers or non-subscribing institutions.

Unauthorized use of VinUni Library databases and other electronic resources can result in access being revoked for the entire university, and therefore will be disciplined as outlined in Section 4 below, or by referral to appropriate civil authorities.

6. Material photocopying/ printing/scanning services

• Photocopying/printing/scanning services are provided for patrons with research, personal study, and non-commercial purposes.
• Patrons must avoid any breach of copyright in using photocopiers, printers, and scanners in the library including but not limited to:
  • Making more than one copy of the work by an author for any purpose without author’s permission.
  • Digitize physical materials and distribute the digital copy to other people with any purposes.
  • Modify, mutilate, or misrepresent the material in any manner which is prejudicial to the honor and reputation of the authors.
  • Create derivative material (the material, which is translated from one language into another adapted, modified, transformed, etc. from other materials) without permission of the authors/ copyright owners of original materials.
  • Intentionally rescind or invalidate technical measures taken by copyright owners to protect copyright in their materials.
  • Deliberately delete or change copyright management information in electronic format contained in the materials.
• Users are fully responsible for any legal consequences concerning copyright that might arise from using the library’s photocopiers, printers, and scanners.